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If your company doesn’t have a standard out-of-office email in English, then you may have to write your own. I know how hard it is to write these seemingly simple little texts in a foreign language. It’s only a couple of sentences, but you want to make sure you use correct grammar and don’t make a spelling mistake. Here are a few options that you can just copy and paste – don’t forget to add the right dates!
Remember that Brits and Americans use different date format – in the UK, we use the same format as in Germany DD/MM/YYYY. In the USA, they switch day and month around to make MM/DD/YYYY. If you want to be certain that your understand exactly when you will be back, write out the month as a word, e.g. March 5, 2020.
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Mustervorlage Out-Of-Office Email – Englisch#1
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Use this email template as your standard out-of-office response. You don’t have to mention why you are not available – your contacts don’t need to know if you are on holiday or off sick.
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Thank you for your email. I’m currently out of office from [date] until [date] and won’t have access to my emails.
During my absence, my colleague [name] will be happy to help with your enquiry. You can reach her/him via email [email] or phone [number].
I’ll get back to you as soon as I can when I return.
Kind regards,
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Mustervorlage Out-Of-Office Email – Englisch#2
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Use this one when you are out of the office for a short time or travelling for work – when you want contacts to know that you don’t mind being called on your phone, but you might not be reachable at all times.
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Thank you for your email. I’m currently out of the office from [date] until [date] with limited access to my emails.
If you need to reach me quickly, send me a quick text or give me a call: [phone number].
I’ll get back to you as soon as I can when I return.
Kind regards,
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Mustervorlage Out-Of-Office Email – Englisch#3
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Use this one when you are going to a trade fair or other industry event and will not be able to answer your emails as quickly as you normally would. This email response is also great if you’d like to ensure that your contacts know that you are at the fair, and would like to connect if they are attending.
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Thank you for your email. I’m currently at the [event] in [city] from [date] until [date] with limited access to my emails.
If you are at the [event], do give me a call on [phone] or ping me on LinkedIn [link to LinkedIn profile]. It would be great to meet you in person.
For other enquiries, please contact my colleague [name] via email [address] or phone. She/He will be happy to help.
I’ll get back to you as soon as possible when I return.
Kind regards,
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Ok, so this was all really helpful but what you really need is content that exactly fits your needs?
Maybe you want to create an email series for lead nurturing, or you’d like to start a blog and need a copywriter.
Let’s chat!
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